Special Event Details
Potluck in the Park Christmas Dinner 2015
Dates: 12/24/2015 - 12/25/2015
Potluck in the Park
at the Portland Art Museum
Invites you to volunteer at our 22nd Annual Christmas Dinner!
Potluck in the Park will be holding a special Christmas Day dinner at the Portland Art Museum (in addition to the usual Sunday dinners at O'Bryant Square on the Sundays before and after Christmas).
To make it a success, we need YOU!
There's plenty to be done, both on prep day (Christmas Eve, the 24th) and the day of the meal itself, the 25th! We have divided the work into shifts - each of which has its own requirements, sign up, start time, and duration. They are ALL based at the Portland Art Museum (exact location details will be emailed to you after you sign up for a shift).
Please read everything below carefully BEFORE signing up for a shift.
How to volunteer:
Since this is such a large event, tasks for both days (Dec 24th and 25th) have been broken up into a number of shifts. Apart from those volunteering for Transportation, you will not know exactly what tasks will be assigned to you during your chosen shift until you arrive for check in.
For instance, during the Meal Service shift on Christmas Day, your tasks may include:
- Serving the guests their food
- Acting as a runner, taking food from A to B
- Acting as a messenger, making sure communications go smoothly
- Staffing the pet food tables
- Assisting our disabled guests
- and more... the list is a long one!
Important info for Youth & Teams...
We welcome all volunteers, but request that every volunteer under 18 years of age have a parent or guardian fill out a Youth Waiver Form (click here to download) and bring it with them when they attend their shift. Volunteers under 14 should be accompanied by an adult and children under 12 should stay with 'their adult' throughout their shift.
IMPORTANT: Due to online privacy laws, volunteers age 12 or younger cannot create an account on our website. To reserve a slot for a volunteer age 12 or younger, email lizzie@handsonportland.org.
There is no team sign up option for this event.
All volunteers must sign up as individuals.
When you arrive...
Please be on time, but not too early, about 10-20 minutes before your shift starts. Please bring warm clothing and dress for the weather, as you may be asked to work part of your shift outside - though most outside areas will be covered. Coat check facilities will be available to store extra items during your shift. You will get a coat check ticket if you leave anything - don't lose it!
Sign up below...
Please volunteer for ONE shift only. This event is one of the most popular happening in Portland around the holidays, and we want as many folks as possible to have the opportunity to help over the two days. Once you've signed up, if for any reason you can't be with us as expected, please make sure you log into your Hands On volunteer account and remove yourself. If you're removing yourself less than 48 hours before your shift, please also call our Potluck in The Park/Hands On Coordinator, Norm Rice: 503-789-1246.
After you have signed up, you will receive a confirmation e-mail with a link to the Potluck In The Park page, which will give you full details of the location, timing, and extra instructions!
Preparation Day - Thursday, December 24th
Help us prepare for the big meal! Choose ONE shift only.
Click the links below for more information and to sign up:
PREP DAY SET UP (all ages) -- FULL
PREP DAY DECORATING (all ages) -- FULL
PREP DAY FINAL TOUCHES (all ages) -- FULL
3:00pm – 5:00pm
Meal Day - Friday, December 25th
Help us during the big meal! Choose ONE shift only.
Click the links below for more information and to sign up:
REGISTRATION/GENERAL PREP (all ages) -- FULL
GUEST TRANSPORTATION (age 18+) -- FULL
*Must use your own insured vehicle*
MEAL SERVICE (all ages) -- FULL
11:00am – 3:00pm
TEAR DOWN CREW (all ages) -- FULL
3:00pm – 5:00pm
FINAL CLEAN-UP TEAM (all ages) -- FULL
5:00pm – 7:00pm
Thank you very much for reading this - all of us here at Potluck in the Park thank you for volunteering throughout the year!
Potluck in the Park serves more than 20,000 hot meals every year. Consider donating to Potluck in the Park and supporting this important work! Visit www.potluckinthepark.org/donate to learn more and contribute.
NOTE: If you experience technical issues with your volunteer account or password, contact Lizzie at lizzie@handsonportland.org.
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